Here is your fully updated, enterprise-grade Privacy Policy for GEOGrow Labs Inc. This version replaces the old LLC structure, integrates the explicit distinction between public AI tools and your secure API pathways, and implements the Zero Data Retention (ZDR) data lifecycle to give your corporate legal clients absolute peace of mind.

GEOGrow Privacy Policy

Effective Date: November 10, 2025

Last Updated: May 20, 2026

GEOGrow (“we,” “us,” “our”) is a proprietary software-as-a-service (SaaS) product operated by GEOGrow Labs Inc., based in Ohio, USA. We are committed to protecting your privacy, maintaining data isolation, and handling your information with strict institutional responsibility.

This Privacy Policy explains how we collect, use, process, and safeguard your information when you use GEOGrow and its related digital assets (including geogrow.ai and any connected subdomains).

1. Information We Collect

We collect information strictly to operate our services effectively, validate system health, and provide a secure user experience.

a. Information You Provide

• Account Information: Name, corporate email address, company name, and encrypted password credentials.
• Billing Information: Payment methods, billing addresses, and tax identifiers (processed securely via our certified billing partners).
• Audit and Analytical Inputs: URLs, brand assets, search keywords, corporate briefs, or strategic text content you enter into the platform for visibility analysis.
• Support Communications: Logs of emails, support tickets, chat messages, or feature feedback.

b. Information We Collect Automatically

• Usage Data: Interface page views, session duration, click paths, and interactions within the software dashboard.
• Technical Data: IP address, browser architecture, operating system, and hardware-identifying metadata.
• Cookies and Local Storage: Essential indicators used strictly for secure authentication, session management, and improving application usability.

We do not collect sensitive personal information such as government-issued IDs, financial account passwords, biometric data, or protected health information.

2. How We Use Your Information

We use your information exclusively to:

• Provide, execute, and maintain core GEOGrow analytical services.
• Personalize dashboards, visibility reports, and optimization recommendations.
• Communicate system updates, customer support resolutions, and billing notifications.
• Improve, patch, and secure our network infrastructure.
• Comply with applicable state, federal, and international legal obligations.

We do not sell, rent, lease, or trade user data or prompt history to third parties, advertising networks, or data brokers.

We may use anonymized, aggregated data sets derived from platform traffic for macro-industry research or visibility benchmarking (e.g., “average generative engine visibility scores within the enterprise retail sector”), but no personal or identifiable company data is ever exposed in these metrics.

3. Data Ownership and Confidentiality Protection

You retain absolute, uncompromised ownership of all brand structures, content configurations, and business intelligence data you submit to GEOGrow. GEOGrow acts strictly as a data processor on your behalf.

You can request complete data deletion, account purging, or localized data export at any time by contacting us at privacy@geogrow.ai.

4. Advanced AI Infrastructure and Zero Data Retention (ZDR)

To generate its real-time brand optimization intelligence, GEOGrow safely interfaces with enterprise-grade Artificial Intelligence (AI) infrastructure architectures, specifically the developer application programming interfaces (APIs) of Google LLC (Gemini Flash) and OpenAI LLC (ChatGPT).

• Stateless API Routing: Unlike public, consumer-facing web models (such as navigating to public chat portals), all data routed through GEOGrow's licensed backend connections is handled via stateless API channels.
• Zero Data Retention (ZDR) Mandate: GEOGrow programmatically configures all queries to enforce Zero Data Retention parameters (e.g., passing store: false fields and systematically bypassing context caching or public web grounding modules). All query contexts are held strictly in volatile memory (RAM) during immediate execution and are permanently dropped post-response.
• Exclusion from Model Training: Your proprietary audit text, strategic inputs, and financial/corporate contexts are never written to disk by our AI subprocessors, are completely exempt from automated abuse monitoring logs, and are never used to train, retrain, or refine third-party public or proprietary base models.

5. Third-Party Subprocessors and Closed Ecosystem Boundary

We share limited, non-sensitive transaction data and performance metadata only with:

• Contracted, enterprise-grade service providers who assist in core cloud operations (e.g., secure cloud hosting, backend analytics, and encrypted payment processors).
• Binding legal authorities, solely if required by a valid law enforcement subpoena or definitive court order.

All third-party processors are contractually bound via DPAs to enforce data protection standards no less restrictive than those outlined here. GEOGrow does not expose public open APIs or allow unauthorized third-party applications to extract data from within the system, protecting your operational data from open developer ecosystems.

6. Cookies and Tracking Mechanisms

We use browser cookies and web local storage to handle:

• User authentication and account security validation.
• Active session state management.
• Privacy-focused usage analytics (e.g., Plausible or privacy-compliant analytics layers).

You can modify your browser settings to decline cookies, but doing so will break core functional elements of the secure GEOGrow dashboard.

7. Data Retention Lifecycles

We retain your account profile data only for as long as necessary to fulfill active subscriptions and satisfy regulatory compliance obligations. Under our standard operational lifecycle, accounts and related configuration data that have been completely inactive for twelve (12) consecutive months are securely purged from our active data servers.

As detailed in Section 4, all raw prompt data passed to enterprise AI models is governed by a zero-retention lifecourse and is dropped immediately upon text generation.

8. Structural Data Security

We implement rigorous administrative, technical, and physical safeguards designed to defend your assets, including:

• Mandatory encryption of all data in transit using HTTPS and TLS 1.3 protocols.
• Isolated network environments, zero-trust cloud access logs, and strict multi-factor authentication controls.
• Regular, programmatic security patch reviews and network infrastructure audits.

While we maintain enterprise-grade defenses, no cloud pipeline or electronic storage protocol can guarantee absolute, unbreachable protection, and users are expected to manage account passwords with appropriate caution.

9. International Data Transits

GEOGrow is operated and governed within the United States. If you choose to interface with the Service from regions outside of the U.S., you acknowledge that your account profile metrics will be transferred to and securely processed within the United States, where data protection legalities may differ from your home country’s frameworks.

10. Protection of Minors

GEOGrow is exclusively designed for professional B2B corporate enterprise deployment and is not intended for individuals under eighteen (18) years of age. We do not knowingly harvest information from minors. If we discover an account has been opened by a minor, it will be instantly deleted.

11. Regional Regulatory Rights (GDPR/CCPA/CPRA)

Depending on your regional jurisdiction (such as the European Union or California), you may hold explicit statutory privacy rights, including the right to:

• Confirm, access, or obtain a clean copy of your processed personal data.
• Demand immediate correction of inaccurate profile data or absolute deletion of your information.
• Object to or restrict specific automated processing avenues.
• Request secure data portability transfers.

To formally invoke any of these rights, submit your request directly to privacy@geogrow.ai.

12. Legal Basis for Data Processing

We process personal data solely as necessary to fulfill our explicit contractual agreements with you, optimize core platform system security, prevent network abuse, and remain in compliance with applicable federal and regional governing laws.

13. Data Breach Response Controls

In the highly unlikely event of a confirmed infrastructure compromise affecting your personal data or system safety, GEOGrow will notify affected account holders and relevant data protection authorities without undue delay, in strict compliance with applicable regional breach notification statutes.

14. Do Not Track (DNT) and California Disclosures

GEOGrow does not alter its data-gathering behaviors in response to automated "Do Not Track" browser signals. We confirm that we do not engage in the "selling" or "sharing" of personal data as defined under the California Consumer Privacy Act (CCPA/CPRA).

15. Modifications to This Privacy Policy

We reserve the right to modify or adjust this Privacy Policy periodically to reflect structural code improvements, cloud architecture shifts, or global regulatory changes. The current, active policy will always display a revised "Last Updated" timestamp. Continued engagement with the software suite following an update constitutes active acceptance of the modified policy.

16. Contact and Corporate Governance Privacy Office

For any privacy-centric inquiries, compliance questions, or specialized corporate data requests:

17. GEOGrow Chrome Extension

The GEOGrow Chrome extension may temporarily store workflow state in the browser session, including selected prospect and company context, CRM match identifiers, and draft message text. This is used only to restore the extension interface when LinkedIn navigates or reloads during a user-initiated workflow. The extension does not use this browser session data for advertising, cross-site tracking, or automated LinkedIn actions.

📧 letsgrow@geogrow.ai